Digital time recording with SeaTable: time recording for your company

Forget time clocks, time sheets and Excel tables for recording working hours. There is no need for expensive time recording systems. Reduce the time and effort spent on vacation requests and sick notes - free of charge in the free version, efficient, intuitive, clear and flexibly adaptable to your individual needs.

Simple, precise, GDPR-compliant

The ideal tool for precise working time recording

Recording working hours is more than just a bureaucratic obligation - it ensures that both you as an employer and your employees comply with their rights and obligations. It creates transparency about hours worked, helps to avoid overtime and ensures statutory rest periods.

protects your employees from overload

ensures that breaks and rest periods are observed

optimizes internal processes

enables efficient planning of personnel

lets you react to bottlenecks in good time

100% GDPR compliant

flexibly customizable data structure

Flexible, efficient, safe

Working time recording with SeaTable - many advantages

With a time recording app, you save time and reduce administrative work. SeaTable offers numerous advantages for time recording in small and large companies! Use the free SeaTable database software instead of expensive working time calculators. The free subscription gives you the basic functions of a spreadsheet and more… Link records, capture information with over 20 column types, and add checkboxes, buttons, checkboxes, images and files. Try it out now!

Intuitive, simple, location-independent

User-friendly data acquisition

In SeaTable, you can make time tracking online, intuitive and user-friendly, because your employees record working times via intuitive web forms with clear instructions. SeaTable creates a new entry for each form, which only managers can see and edit. The software automatically calculates hours worked as well as overtime or undertime and highlights the daily balance in color.

Monitoring, reporting, optimization

Data visualization

SeaTable’s timesheet looks similar to other calculators at first glance, but offers advanced visualizations such as filters, sorting, grouping and graphical plugins such as calendars, Kanban boards or statistics to organize your data clearly. With SeaTable, you can create individual apps, e.g. a management app in which you can keep an eye on overtime, vacations and sick notes on the dashboard and approve or reject requests.

Standardized, secure, immediately available

Central storage location

When employees record working times in different tables, merging them often becomes tedious, error-prone and time-consuming. With SeaTable, all data flows centrally into a secure, online database. Views, approvals and authorizations allow you to control who sees and edits which data - efficiently, orderly and accessible at all times.

Team-oriented, efficient, flexible

Collaborative working

Especially for hourly employees, working time data must be transferred to the accounting department - often laboriously via email or file sharing. With SeaTable, you can save this effort by creating an app or sharing the data via a link, either as read access to the entire base or only to a specific view. However, sharing individual views is reserved for SeaTable’s paid subscriptions.

Automated, process-optimized

Time savings through automation

With an Enterprise subscription, SeaTable can perform actions automatically, e.g. send notifications, edit entries or create links, thus reducing the workload for recurring work steps. Automations inform you, for example, if working times exceed the legal upper limits or breaks are not observed - fully automatically as soon as values are outside the defined rules. You can seamlessly optimize and automate your workflows with integrations such as Zapier, Make or n8n.

Compliance, transparency, data protection

Effortlessly comply with legal requirements - with SeaTable

In May 2019, the European Court of Justice (ECJ) ruled that companies in the EU must systematically record their employees’ working hours. As an employer, you are therefore strongly recommended to use a digital time recording system that not only records your employees’ working hours, but also issues early warnings in the event of imminent overruns.

Comply with prescribed working hours

With SeaTable’s working time calculator, you will automatically receive a notification in the event of overruns. Monitor break times and the minimum rest period of 11 hours to ensure that all regulations are adhered to

Data protection according to the strictest specifications

SeaTable is GDPR-compliant and protects your data with servers in Germany, optionally also on-premises. Rest assured that your sensitive employee information is secure and all data protection guidelines are adhered to.

More than just recording working hours

SeaTable allows you to optimize your mobile time recording and employee data management. Working hours, vacation requests or sick notes - all stored centrally. Maintain an overview and process administrative tasks more efficiently.

Flexible and scalable - the No. 1 for your HR team

Flexible, individual, strong

Tailor-made template for a customizable working time recording system

With the free template for time recording and other templates from the HR area of Seatable, you can create your own individual HR system based on a modular principle. All basic functions are included in the free Free subscription; the Enterprise subscription is required for full functions and automation. You can also use additional SeaTable features to customize your digital timesheet. Import our templates into your SeaTable account with just one click.

Working time recording

Personnel recruitment

Employee onboarding

Discover all templates

Simple time recording free of charge with SeaTable

How can you record your employees’ working hours quickly, easily and in compliance with the law? With a SeaTable template specially tailored to this use case!

All working hours at a glance

As with any SeaTable template, it is a database with different tables that you can customize to your needs. The first table offers an admin view that includes all working hours, vacation requests and sick notes. This allows you as a manager to keep track of attendances and absences in the team.

Individual views for more data protection

Using personalized views filtered by user ID, you can control exactly who can see which data and thus create each employee s own hours account with the data relevant to them. SeaTable automatically calculates hours worked as well as overtime and undertime compared to regular working hours.

Minimum administration, maximum user-friendliness

In the employee app created with SeaTable, your employees record working hours, vacation requests and sick notes directly via web forms. Clear instructions in the input fields ensure simple operation - minimum effort, maximum user-friendliness.

Detailed statistics at a glance

After submitting, SeaTable automatically inserts the data into the tables, which you as a manager can approve or reject. Your dashboard shows statistics on overtime, vacation and sick leave, supplemented by a calendar overview.

Cloud or self-hosted?

SeaTable offers extensive functions in all price models

SeaTable Cloud

Perfect for companies that want to get started quickly and without an extensive IT infrastructure - flexible and scalable.

SeaTable Server

For companies that want to retain full control over their data, SeaTable Server offers an on-premises option.

SeaTable Dedicated

For companies that need the simplicity of the cloud and the flexibility of a self-hosted system.

The ideal solution for digitalized working time recording

FAQ – Answers to the most important questions about recording working time with SeaTable

How does SeaTable map working time recording in the company?: With SeaTable, you can record and document your employees working hours in accordance with current legislation and with minimal administrative effort. All processes relating to working time recording, vacation requests and sick notes are managed centrally in an online database - no more need for scattered timesheets! All you need to use it is an Internet browser and an e-mail address.
Does SeaTable offer more than just working time recording?: Yes, digital time tracking is just one of the many use cases. SeaTable offers solutions for recruiting, onboarding and many other HR topics - all in one flexible platform. Discover our templates and get started right away with a free account.
Is the time tracking template free of charge?: Yes, our time tracking template is free to use with SeaTable Free. This subscription is automatically assigned to you when you register in SeaTable. With an Enterprise subscription, you also have access to convenient automations that save you a lot of manual clicks.
Is the employer obliged to record time?: Yes, the European Court of Justice ruled in May 2019 that companies in the EU must record all of their employees working hours. The Federal Labor Court confirmed this in its ruling of 13 September 2022.
How must working hours be recorded?: A draft law from the Federal Ministry of Labor states “The start, end and duration of daily working hours must be recorded electronically and, as a rule, on the same day.”
Can SeaTable be used to record working hours in a legally compliant manner?: Yes, with SeaTable your employees can record their working hours electronically and on a daily basis in an online database. All they need is an e-mail address and an Internet connection. With our template for recording working hours, you can create a separate working time account for each employee, in which overtime, working hours, vacations and sick days are clearly visible. This allows you to meet all current requirements and, if necessary, you can flexibly adapt your solution to new requirements or changes in the legal situation.
Can you work with external providers and agencies in SeaTable?: Definitely! Many teams work with external service providers such as recruiters and agencies in SeaTable. You can invite them to a base or just share individual views to give them access to very specific data from your team. You define which authorizations you assign and can control which people can see and edit which data in your SeaTable Base.
For whom is time tracking software really worthwhile?: Time recording systems are not only useful for large companies. Even small teams benefit from centralized and structured time tracking, as they save time, reduce errors and maintain an overview. All in all, time recording systems make sense for small companies with just a few employees.