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A Kanban view is predestined to visualize dynamic processes with different phases. In this respect, it allows you to visualize workflows and project progress, for example. It is particularly helpful for project planning , software development or task distribution within a team.

A Kanban view consists of pillars that stand for different steps or phases in a process. In a workflow, for example, these can be “idea”, “planned”, “in progress” and “done”.

Kanban view

You provide the columns with movable cards that you can move both within a column and from one column to the next. A Kanban card can represent a work package or a task, for example.

Kanban moves

Create a Kanban view

  1. Click on the Name of the current view.
  2. Click on Add view or folder and select the desired View type.

Name a Kanban view

  1. Give the new view a name.
  2. Activate the slider if the new view should not be visible to everyone but private.
  3. Confirm with Submit.

Group a Kanban view

  1. Click on Add group and specify which column you want to use for the grouping, i.e. the definition of the columns. The Kanban view is then generated automatically.

Set up a Kanban view

  1. Go to the settings and enter the column with which you want to label the Kanban cards in the Title field.
  2. Optionally, you can also activate sliders to enable certain functions.

If you want to change something later, click on the gearwheel icon  in the top right-hand corner and adjust the settings.

You can use the slider options to change the visual display of the Kanban view.

  • You can use the Don’t show empty values slider to remove grayed-out placeholders on the Kanban cards.
  • The Show field names slider shows the column names above all activated information.
  • The Wrap text slider formats texts so that they are fully legible on the Kanban board cards.

kanban view settings

You can use the following options in a Kanban view:

Hide columns in the Kanban view

If you want to display less information on the cards, click on Hide columns and deactivate the sliders of the respective columns. Reactivating the sliders makes the entries in these columns visible on the cards again.

Add a new record in the Kanban view

Click on Add record at the bottom of a column. A new window opens. Create a new data record in the Row details and enter the required information. The changes are saved automatically when you close the window.

Click on a Kanban card and a window with the Row details opens. Make the desired adjustments to the data record. The changes are saved automatically when you close the window.