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Since version 6.0, SeaTable offers AI-powered automation actions that can process your data automatically. Summarize texts, categorize support requests, extract invoice data or translate content — all of this happens directly in your base, triggered by the automation rules you already know from SeaTable. No external AI platform needed, no manual follow-up.

AI automations are actions within SeaTable’s automation system. They follow the same principle as all other automations: a trigger initiates one or more actions. The difference is that AI actions use a language model to understand and process content.

A typical workflow looks like this:

  1. A new entry is created in a table (trigger).
  2. An AI action reads the content of a specific column — for example the text of a support request.
  3. The language model analyzes the text and writes the result to another column — for example the category “Technical issue” or a summary in three sentences.

This happens fully automatically in the background. You don’t need to intervene or formulate any questions — the AI works rule-based according to the specifications you defined in the automation.

In SeaTable, you create an automation with the Run AI action and choose one of five available functions:

  • Summarize: Longer texts, reports or notes are automatically condensed to the essentials. Useful when a column contains detailed descriptions and you need a brief summary in another column.
  • Classify: Incoming texts are analyzed and assigned to a category. Typical example: support requests are automatically classified as “Technical”, “Billing” or “General” and stored in a single-select column.
  • OCR: Text is recognized and extracted from images or scanned documents — for example from a photo of a business card or a scanned delivery note.
  • Extract: Specific information is pulled from unstructured text — for example invoice number, date and amount from an invoice.
  • Custom: For all cases that don’t fit the four standard functions, you define your own prompt. This lets you have the AI translate texts, draft reply suggestions or evaluate content according to your own criteria.

SeaTable offers two ways to let AI work with your data. Both complement each other but work fundamentally differently:

AI automations run automatically in the background, triggered by rules. They are suited for recurring tasks that should run the same way for every new entry — for example categorizing every incoming support request or summarizing every new note.

AI agents work interactively. You ask a question, the agent answers. This is suited for ad-hoc analyses, flexible queries and one-off tasks — for example “Which customers had no revenue this month?”

AI Automations AI Agents
Trigger Automatic (rule/event) Manual (your question)
Interaction None — runs in the background Dialogue in natural language
Typical use Categorize, summarize, extract Query, analyze, edit
AI model SeaTable’s own AI server (EU) External provider (e.g. Anthropic)
Data processing Entirely within the EU Data is transmitted to the AI provider

Learn more about AI agents in the article What are AI agents? .

A key advantage of AI automations over external AI services: your data does not leave the EU. SeaTable operates its own AI server running the open-source model Gemma-3-12B on GPU infrastructure at Hetzner in Germany.

In concrete terms, this means:

  • Your data is not transmitted to OpenAI, Google or other US providers.
  • No training takes place with your data — the model is pre-trained and does not learn from your inputs.
  • Processing is GDPR-compliant and subject exclusively to European law.

For organizations working with personal data, confidential documents or sensitive business information, this is a decisive difference compared to AI solutions where data flows to the US.

AI automations are available from SeaTable version 6.0. Enterprise customers can use the features at no additional cost. A limited quota will be available for Free and Plus plans from version 6.1.

  • Set up AI automations — step-by-step guide