Are you looking for efficientfleet management software? With our free template, you always have an overview of your entire fleet. Whethertrucks, cars, commercial vehicles or company cars- all vehicles can be managed centrally.

  • Comprehensive fleet management:Record all relevant data about your vehicle fleet - from the technical specifications to the last inspection.
  • Easy booking and reservation:Employees can conveniently reserve vehicles online. Handover protocols and booking requests are automatically recorded.
  • Efficient maintenance planning:Never miss an important maintenance or repair appointment again. You can plan and document all appointments centrally via digital fleet management.
  • Cost transparency:The detailed recording ofjourneysand expenses gives you a comprehensive overview of your ongoing fleet costs.
  • Flexible customization:The fleet management template is fully customizable and can be adapted to the individual needs of your company.

Comprehensive fleet management:Record all relevant data about your vehicle fleet - from the technical specifications to the last inspection.

Easy booking and reservation:Employees can conveniently reserve vehicles online. Handover protocols and booking requests are automatically recorded.

Efficient maintenance planning:Never miss an important maintenance or repair appointment again. You can plan and document all appointments centrally via digital fleet management.

Cost transparency:The detailed recording ofjourneysand expenses gives you a comprehensive overview of your ongoing fleet costs.

Flexible customization:The fleet management template is fully customizable and can be adapted to the individual needs of your company.

Ourfleet management softwaresaves you time and resources. By managing all vehicle data centrally, you avoid duplication of work and reduce the risk of errors.

-Free of charge: To use our fleet management software free of charge, all you have to do isregisterwith your e-mail address.

-Convenient: Thanks to the digital fleet management software, your data is accessible from anywhere and at any time and protected from loss at the same time.

-Intuitive: The user-friendly fleet management is easy to understand and, unlike a fleet management Excel template, is free, visually appealing and less error-prone.

-Flexible: Add tables, columns and files as you wish and customize the fleet management software to your individual requirements free of charge.

-Data protection: The secure and GDPR-compliant storage of data in the cloud or on-premises enables full control, as do the granular access rights.

-Powerful: Where other tools such as a fleet management Excel template (free to expensive) reach their limits, SeaTable is just getting started. This makes working with big data fun!

-Always up to date: Always stay up to date thanks to the communication functions, complete change history and real-time updating.

-Scalable: Our solution grows with your team - regardless of whether you have one or a thousand employees.

With fleet management software, you can plan the use of your vehicles precisely. Below we explain how you can easily manage bookings, returns, repairs and inspection appointments.

The first step is to compile anoverview of your vehicles: You can enter any information that is important to you. With differentcolumn typesandviews, you can design your fleet management the way you want. Unlike in a fleet management Excel template, you can add photos that can be viewed in thegallery pluginfree of charge. Add further data such as make, model, license plate number and mileage to describe your vehicles. Other documents such as purchase contracts, insurance certificates or invoices can also be uploaded infile columns.

Below you will find more reasons why our fleet management software is far superior to fleet management in Excel.

Manage all your vehiclebookingsin one table. Interested employees use aweb formbased on the columns in this table to make bookings. They enter their contact details, select the desired vehicle and specify the period of use.

After sending, the request appears immediately in your table and you can process it. As the tables arelinked to each other, you can assign each request to an employee and the desired vehicle. You can then check whether the vehicle is available at the desired time or whether it is already booked for that period. Use thetimeline plug-infor this, which clearly displays overlapping bookings.

As in our example, you can reject the request that arrives later. SeaTable allows you to use buttons toautomatecertain processes in the fleet management software and trigger them with just one click. This allows you to easily process requests and reject or confirm the vehicle booking at the touch of a button. Apreset e-mailis then sent to the applicant with the relevant information.

As you should always document thecurrent condition of your vehicles,handover logsare essential in fleet management. You can directly recorddamageor other signs of wear and tear. Again, use a web form that appears directly in the table after submission. Ifrepairsare required, you can document the repair progress in the fifth table.

In order to keep all vehicles ready for use, you should keep regular appointments such asinspectionsandtire changeson your radar. The main inspection at theTÜV, which is due every two years in Germany, is also obligatory so that the vehicles in your fleet can continue to participate safely in traffic. You can use presetnotificationsto inform everyone involved of upcoming appointments in good time. This means you don’t have to check your fleet management software calendar every day - SeaTable automatically sends you reminders at the right time.

SeaTable is a powerful no-code platform for creating databases and applications. With our template, you can easily digitize yourfleet management. As fleet management software, SeaTable is free or much cheaper than other fleet management providers.

You can find more information and tips on how to get the most out of ourfleet management softwarein our blog article onfleet management.

Optimize your processes and reduce your costs with our free template fordigital fleet management. Test it now and see for yourself!

Scroll through our interactively embedded template or read the description by clicking on the after the template name. This will give you a better feel for the functions of the free fleet management software. If you have any questions or problems, we recommend our help section .