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You can synchronize any table that you have created from a shared data set. SeaTable synchronizes the data of the shared data set with the identical columns in the table. The values in these columns are overwritten if you or your group members have made changes to the shared data set since the last synchronization.

If you want to update the tables linked to the shared data record, you can initiate synchronization in the individual tables on the user side (pull principle) or force it for all tables (push principle), provided you are authorized to do so as the creator of the shared data record. As a user, you can perform synchronization manually in each table or set up automatic periodic synchronization.

Synchronization of a shared data set

  1. Click the triangle icon to the right of the name of a table created with a common record.
  2. Click Synchronize with record.
  3. Click Synchronize Now.

Manual synchronization of a common data set

If the synchronization is successful, the following message appears:

Message in case of a successful synchronization of a common data set

Synchronization of a shared data set

  1. Click the triangle icon to the right of the name of a table created with a common record.
  2. Click Synchronize with record.
  3. Click the Enable automatic synchronization button.
  4. Select whether automatic synchronization should be performed daily or hourly.

Periodic synchronization of a common data set

  • Automatic periodic synchronization is currently only carried out if changes have been made to the original shared data record.
  • Hourly synchronization of a shared data set is currently only available to users with an Enterprise subscription.

Force sync of common dataset

  1. Switch from the start page to the Shared data records area.
  2. Move the mouse over the shared data record that you want to synchronize and click on the three dots on the far right.
  3. Click on Force sync.

Choose bases for sync with common dataset

  1. Select the bases that you want to synchronize with the shared data set.
  2. Confirm with Force sync.

You can use this function to ensure that the other users use the current status of the shared data set in their bases. Otherwise, you must rely on the users having activated automatic synchronization or performing the synchronization themselves on a regular basis.

  • rowsthat are contained in the table but not in the shared data record are deleted from the table.
  • rowscontained in both the table and the shared data record are overwritten in the table if changes have been made since the last synchronization.
  • rowsthat are not contained in the table, but are contained in the shared data record, are added to the table.
  • rowsthat have been filtered out in the shared data set since the last synchronization also disappear from the table.
  • If you have added new columns to the shared data record, these are also added to the table.
  • If you delete columns from the shared data set, they remain in the table, but the data is no longer synchronized.
  • If you hide columns in the shared data set, they remain visible in the table, but the data is no longer synchronized.
  • If you change the column type in the shared data record, this is also changed in the table.
  • If you add new columns to the table that are not contained in the shared data set, these are not synchronized and remain unchanged.
  • If you rename columns of the shared data set in the table, the column names are not synchronized and remain changed.
How Shared Data Sets Work Why do shared records only work in groups?