Challenges in the management of sensitive data #

DSIM was faced with the challenge of managing sensitive data securely and accessibly at the same time. It was crucial to find a tool that not only offered security and flexibility, but was also easy to use. The digital management of sensitive information had to be centralized and legally compliant without disrupting the teams’ workflows.

The path to the optimal solution - Why the Conseil Départemental chose SeaTable #

To overcome these challenges, the DSIM tested various tools, including SeaTable. SeaTable stood out for its flexibility and collaborative features, which is why it was selected for a test phase. During this test phase, the teams used the free version of SeaTable to familiarize themselves with its features. DSIM soon recognized the added value of the solution and decided to upgrade to the enterprise version in order to integrate all teams into the new system.

Successful introduction of SeaTable - step-by-step transformation in data management #

The introduction of SeaTable was a step-by-step process. First, a “sandbox version” was set up, which offered the teams a safe space to test the tool and make adjustments without jeopardizing work with sensitive data. In parallel, a production server was set up to take over operational data management. This iterative approach enabled SeaTable to be smoothly integrated into the authority’s workflows.

The benefits of SeaTable for the Conseil Départemental de la Manche #

The benefits of switching to SeaTable were not long in coming:

  • Centralized IT asset management: Server and infrastructure inventory management was greatly improved and optimized by SeaTable.
  • Optimized project management: Project managers could now monitor all activities centrally, resulting in better process optimization and continuous improvements.
  • Increased data security through rights management: Precise assignment of rights increased data security and improved collaboration between departments.
  • More concise reports and improved decision-making: SeaTable made reports clearer and more organized, making decision-making processes more efficient.

User acceptance and collaboration - How workshops ensured success #

The active involvement of users and the implementation of internal workshops were crucial for the successful introduction of SeaTable. Florent Lesauvage, Digital Transformation Project Manager, organized workshops to gather feedback from the teams and optimize the use of the tool. This collaborative approach encouraged adoption and ensured that SeaTable met DSIM’s specific requirements.
In addition, sharing best practices with other municipalities also using SeaTable enabled the creation of an engaged community that further promoted the use of the tool.

Conclusion: The Conseil Départemental de la Manche transforms its processes with SeaTable #

The introduction of SeaTable has enabled the Conseil Départemental de la Manche to significantly modernize its data management processes. Thanks to centralized management, improved collaboration and increased data security, SeaTable has become an indispensable tool for the authority. The careful preparation, gradual introduction and active involvement of users ensured that the transformation went smoothly.

Revolutionize your data management with SeaTable #

Are you ready to revolutionize your data management? Contact us today to find out how our solution can solve your specific challenges.

TAGS: Data Management & Visualisation Digital Transformation Public Sector