The Haut Conseil de l’évaluation de la recherche et de l’enseignement supérieur (Hcéres) is an independent public authority in France governed by Articles L. 114-3-1 to L. 114-3-6 and R. 114-1 to R. 114-23 of the French Research Code. The main tasks of the Hcéres include

  • The evaluation of all higher education and research institutions in France.
  • The validation of evaluation procedures proposed by other organizations.
  • The evaluation of private universities in France and abroad on request.

Hcéres was faced with the challenge of making its complex data processes more efficient and complying with legal requirements. With SeaTable, Hcéres found a solution to centralize its data management and improve collaboration.

Initial situation: Hcéres and the challenge of efficient data management #

As an independent authority, the Hcéres is responsible for evaluating all French higher education and research institutions. Before the introduction of SeaTable, these processes were mainly managed using Excel spreadsheets. However, this method was increasingly inefficient and led to security gaps and a fragmented database. It was time to find an Excel alternative that would simplify the entire process and meet the requirements of the Hcéres.

The transition from Excel to SeaTable: Why SeaTable was the right choice for Hcéres #

To overcome the challenges of data management, the Département du Numérique et des Données (DND) of the Hcéres opted for SeaTable - a flexible and user-friendly platform that significantly optimized the evaluation processes. SeaTable centralized all data and enabled the Hcéres to simplify the entire evaluation process both in France and internationally.

Implementation of SeaTable at Hcéres #

The implementation of SeaTable began with a proof of concept (POC) in a single department. This pilot phase focused on the management of conventions and potential expert lists. Based on the success of this test, SeaTable was gradually extended to other departments and evaluation services of the Hcéres. Today, the agency uses the no-code platform SeaTable to efficiently form evaluation committees and streamline the preparation process for evaluations.

The advantages of SeaTable for Hcéres #

  • Centralized data management: With SeaTable, all information was centralized in a single, networked database, eliminating inconsistent records and fragmented workflows.
  • Optimized collaboration: Centralized management and linking of tables led to more efficient collaboration between the different teams at Hcéres.
  • Enhanced access management: Differentiated access rights ensured the security of data while clearly dividing responsibilities.
  • Fast and easy reporting: SeaTable’s “simplified views” allowed data to be filtered by specific criteria and reports to be generated quickly, significantly speeding up decision-making.

User feedback and success stories #

Jean-Christophe Martin, Deputy Director of DND, explains: “SeaTable has enabled us to renew our data management and improve its use and presentation. This has significantly increased the efficiency of our users.”
Clément Bréhin, technical project manager, adds: “SeaTable has greatly improved our collaboration with the evaluation departments. It is intuitive, easily customizable and secure.” Thanks to internal workshops and training, Hcéres employees were able to adopt SeaTable quickly and easily.

Conclusion: Hcéres is improving its data management - and you can too #

SeaTable has proven to be a valuable platform to improve data management and collaboration at Hcéres. The centralization of data and ease of use has increased efficiency and simplified processes. Other organizations can also benefit from the advantages of this flexible solution.

Optimize your data management with SeaTable #

Are you ready to optimize your data management? Contact us today for a personalized demo and learn how SeaTable can solve your challenges.

TAGS: Data Management & Visualisation Digital Transformation Public Sector